The mission of the conference is to support and inspire PhD students of FEM CZU Prague PhD study programmes in their professional work. The aim of the conference is to enable PhD students from all years of the studies to present the results of their work, to convey quality feedback for their work and strengthen professional cooperation between research teams.
Conference language
The official languages of the conference are Czech and English. Articles may be written in Czech or English. Electronic documents for presentations (e.g. PowerPoint presentations) must be prepared in English. It is possible to present in Czech or English.
Organization of the conference
Participation in the conference is compulsory for PhD students of the FEM in both full-time and combined forms of study (except for PhD students in their first year, for whom the conference is optional). Participation means submitting a paper, for which the PhD student is listed as the first author, to the conference section. The submitted paper will be presented by the student at the conference session, the 1st author will arrange for its presentation.
Absence is excused only for serious reasons (e.g. illness, study abroad, etc.). For this reason, PhD students cannot be used to administer exam dates on the day and time of the conference. The framework programme of the conference includes plenary and breakout sessions. Unexcused non-attendance at the conference may affect the payment of the PhD students' regular stipend or may be subject to entry in the UIS for the purposes of annual attestation.
The student must excuse himself/herself from attending the conference in writing via a letter addressed to the Department of Science, Research and Quality of the FEM (bartonovak@FEM.czu.cz) no later than 16 June 2023. The letter must include the approval of the supervisor and the Head of Department.
Meetings of the sections
The aim of the meetings in the professional sections is to provide a platform for FEM PhD students to evaluate in a collegial manner the work being prepared for publication or to discuss the design of newly established research. The sessions are structured according to the fields of doctoral study. The professional level and the organization of the review process of the conference are ensured by selected section guarantors approved by the chairpersons of the respective doctoral study programmes.
Authors submit articles to the conference review process via the editorial system after registration. The editorial system, in which registration is done and in which the review process takes place, is launched from 11 April 2023.
According to the authors' intentions, the following can be submitted to the conference review process
- Scientific article - this is recommended especially when the author (author team) has completed part of the research and wants to have the article evaluated before submitting it to the peer review process of a quality scientific journal;
- a review article - recommended especially in the case of establishing new research, in addition to a critical assessment of the current state of the art in the field based on quality and up-to-date literature sources, the article should include identification of the research opportunity and a proposal for the research itself. This form is particularly (though not exclusively) suitable for first year DSP students.
A paper that has already been published or accepted for publication at another conference or journal cannot be submitted for conference review. The originality check is carried out by the section guarantors and reviewers in collaboration with the Department of Science, Research and Quality of the FEM. Even if the conference does not produce a standard publication, such action will be classified as a violation of publication ethics.
All submitted papers will proceed to peer review. The sponsor of the relevant section will arrange for the evaluation by one or two reviewers. In the case of two reviewers, it is a DSP student who has already published a paper in a quality scientific journal or at a quality scientific conference (i.e. has already produced a J or D type output according to the Methodology for the Evaluation of Results of Research Organizations as amended) and one academic staff member of the FEM. In the case of one reviewer, only the FEM academic staff member evaluates the paper. Instructions for reviewers and the review form are available in the conference editorial system. For the preparation of the review, each reviewer is entitled to a remuneration of 500 CZK, paid in the form of an extraordinary stipend (students) or DPP (employees, with an increase for deductions).
In 2023, all submissions are included in the programme
Each article included in the conference program will be reviewed as follows:
- presentation of the article by the author (max. 10 minutes);
- summary of the reviewers' opinions by the section guarantor, possible asking of selected questions from the opinions;
- answering questions by the author + discussion within the whole section.
The reviewers' opinions are available to the authors well in advance of the conference. During the conference, papers are not corrected by the authors according to the reviewers' comments. The conference proceedings are not published in order not to complicate the authors' ability to publish articles in scientific journals.
Awarding and penalties
Awarding of a paper in the conference section at the proposal of the section guarantor - one-time extraordinary scholarship in the amount of CZK 2 000/article.
Unexcused absence from the conference - reduction of the regular scholarship by 2 000 CZK for 3 months (full-time students), record in the UIS system for the purpose of attestation of PhD students.
Sanction imposed on the proposal of the section guarantor - reduction of the regular scholarship by CZK 2,000 for 3 months (full-time students), record in the UIS system for the purposes of doctoral student certification.